The Cottonwood meeting room is a versatile spaces ideal for your every need, whether it's a dynamic meeting or seamlessly integrated into your grand conference plans. Each room on our Lower Level offers endless possibilities for creating memorable experiences tailored to your vision.
Please note that these capacities vary based on special requests, including staging and other equipment. Our Event Services Team is happy to discuss setups other than what is described here.
The Cottonwood Meeting Space can be reserved as part of a Lower Level reservation or Entire Building reservation.
Who Can Reserve This Space?
- External Clients
- GT Departments/Colleges
- Registered Student Organizations
What are the Booking Rules in GT Events?
Registered Student Organizations can request the space up to 1 year in advance to 3 weeks in advance.
GT Departments can request space up to 1 year in advance to 3 weeks in advance.
External Clients can request space up to 1 year in advance to 3 weeks prior to the expected event date.
What Reservation Template is this located in GT Events?
Registered Student Organizations and GT Departments can find this space in the "Special Event Space Request -RSO, Dept. & Colleges" template.
External Clients can begin their request by filling out our reservation request form.
Space Type
Historic Academy of Medicine
This parking area is located behind the Historic Academy of Medicine with the entrance on 7th Street. Parking spots can be requested during your reservation process.
To request parking spots for Academy of Medicine visit Parking and Transportation's Event Parking Webpage.
Gallery
Invoicing, Payments & Refunds
Invoicing - Registered Student Organizations & GT Departments
GT affiliates will receive a finalized invoice for their event after the event concludes. The Event Services team generates and sends invoices bi-weekly and GT affiliates are responsible for submitting payment 30 days after the invoice is received.
Invoicing - External Clients
Events for external clients will not be confirmed until payment in full is received. If payment is not received two (2) weeks prior to the event, the event is cancelled and the external client forfeits the $150 deposit.
Payment Methods
Our Event Services team accepts payment in the form of Departmental Workday Tag Number, Credit Card, Business or Certified Check, and Money Order. We are not able to accept personal check.
To pay by a Departmental Worktag Number, please include the appropriate account information when making your reservation request in GT Events. Alternatively, you may send this information via email when the Event Services team sends the final invoice.
To pay by Credit Card, follow the instructions below:
- For events at the Student Center, Exhibition Hall, Offsite Equipment Rentals, or Activations navigate to this online payment site.
- For events at the Historic Academy of Medicine, navigate to this online payment site.
- Ensure the option "Pay an invoice" is selected and enter your invoice number (located on the attached invoice) and the last name of the contact person on your invoice and select "Search".
- If you are an external client pre-paying for an event, ensure the option "Make a deposit for a future event" is selected and enter your Reservation number under "Reservation ID" and the last name of the contact person on your reservation and select "Search".
- Once your invoice populates, select "Complete Payment" at the bottom of the screen and you will be redirected to the Georgia Tech epay website to complete payment. If you have any issues, please reach out to our team at EventServices@stucen.gatech.edu for assistance.
To pay by Business or Certified Check, or Money Order, you can either mail it to the address below or you may drop it off in person at the the Event Services Suite located on the 3rd fl. of the John Lewis Student Center and Stamps Commons (Suite #3142). Please include the invoice or reservation number on the check.
Georgia Tech Student and Campus Event Centers
Attn: Dynecia Clark
351 Ferst Dr. NW
Atlanta, GA 30332
Refunds
Payments in the form of credit cards or money orders shall be refunded, when applicable, within seven business days. Business and Certified check refund requests can take up to six weeks.
Academy of Medicine Equipment and Services
Meeting Space Equipment
| Equipment | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Dry Erase Board (Includes markers and eraser) | No Charge | No Charge | No Charge |
| Aluminum Easel (5' tall, displays artwork 12" to 24" wide) | No Charge | $5 (No Charge for First Easel) | $15 |
| Flipchart (Includes 1 stand, 1 pack of flip-chart paper | $5 | $10 | $20 |
| Stanchions | No Charge | No Charge | No Charge |
| Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall. | $15 | $20 | $30 |
| Standing Insert Signs | No Charge | No Charge | No Charge |
Audio Visual Equipment
| Equipment | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Projector/Sound System - Cottonwood, Sugarberry, Magnolia | $25 | $35 | $55 |
| Projector/Sound System - Theater | $55 | $65 | $150 |
| Portable Projector w/ Screen - Library, Parlor, Crystal Dining Room | $35 | $45 | $65 |
| Portable Podium | $20 | $40 | $60 |
| Passport Sound System & Wired Microphone | $20 | $40 | $60 |
| Portable Television | $10 | $25 | $50 |
| Confidence Monitor (screen that faces the presenter on stage in the Theater to display presentation) | $10 | $25 | $50 |
| Grand Piano (can only be utilized in the Rotunda) | $25 | $50 | $100 |
| Wired Microphone | No charge | No charge | No charge |
| Wireless Microphone (includes Lavalier) | $10 | $30 | $40 |
| Slide Advancer | $5 | $10 | $15 |
| Laptop (includes Slide Advancer) | $25 | $60 | $120 |
Furniture
| Equipment | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Chairs | No Charge | no charge | no charge |
| Table - 5 ft. Banquet Round Folding | No Charge | no charge | no charge |
| Table - High Boy | No Charge | no charge | no charge |
| Table - 5 ft. Laminate Rectangle | No Charge | no charge | no charge |
| Table - 6 ft. Rectangle Folding | No Charge | no charge | no charge |
| Table - Seminar Folding | No Charge | no charge | no charge |
| Table Linen - Black (All tables must be covered at the Historic Academy of Medicine) | $10/Linen | $10/Linen | $10/Linen |
| Dance Floor | $100 | $150 | $250 |
Staffing and Services
| Service | Registered Student Organizations | GT Departments | Off-Campus Organizations |
|---|---|---|---|
| Extended Building Hours (Outside of 7a - 11p) - Includes Guest Services Manager. Must be requested at least four weeks in advance and is subject to staffing availability. | $50/hour | $50/hour | $50/hour |
| Audiovisual Technician (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event. | $20/hour | $25/hour | $30/hour |
| Guest Services Manager (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event. | $20/hour | $25/hour | $30/hour |
| Custodial Services (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event. Charges may also incur for excessive cleaning post-event. | $20/hour | $25/hour | $30/hour |
| Reduced Setup Window. Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event. | $75/hour | $75/hour | $75/hour |